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SUMMARY

The Associate Dean is part of the Educational Leadership Team of the Institute. Reporting to the Dean, the Associate Dean is accountable for providing administrative and educational leadership to designated full-time, part-time and Industry training programs and courses, in accordance with BCIT and industry standards and congruent with the overall Institute mission to become Canada’s Premier Polytechnic Institute. As the first line educational manager, the Associate Dean represents the School’s Dean as appropriate. The Associate Dean functions as a member of academic departments, as faculty and staff personnel supervisor, and as the individual responsible for the implementation of corporate and school level educational strategies and objectives. The Associate Dean is responsible for leading a broad range of initiatives impacting the daily and longer term strategic issues important to the Institute.

SPECIFIC ACCOUNTABILITIES

Leadership:

Represents the Institute, School and Department at relevant Industry, community and sector functions

Responsible for full time, part time, Industry Services and International courses Participates in the development and implementation of strategic plans, organizational structures, systems, and processes

Represents the educational department for internal activities

Establishes and maintains an effective liaison with relevant industries, professional groups and associations, government agencies, joint boards, BCIT support groups, etc.

Establishes a working liaison with other institutes, schools, colleges and universities and participates in inter-institutional planning and articulation committees as appropriate

Identifies and leads the development of new educational and business opportunities for the Institute

Attends Program Advisory Committee meetings

Works with the Foundation and encourages Industry to support BCIT via scholarships, donations, awards and Gifts in Kind

Ensures compliance with relevant provincial and federal legislation

Educational Administration:

Fosters an organizational environment that will encourage personal productivity, job satisfaction and the professional growth of both support and academic staff

Identifies and facilitates instructor, professional/management and support staff training initiatives and opportunities

Ensures provision of approved training and learning opportunities to students, in accordance with established priorities

Promotes and maintains positive working relationships with other teaching and non-teaching departments and services

Ensures academic integrity for all program courses

Supports and enhances the educational experiences of students enrolled in the department’s programs

Represents the department’s and/or School’s interests at various Institute committees, hearings and stakeholder meetings

Identifies and contributes to the marketing efforts required to build or sustain the

Department’s programs

Programming:

Consults broadly with external groups to determine present and future educational training needs, and enrolment levels

Develops program and department objectives in consultation with internal and external stakeholders

Directs the design, development and implementation of new programs and courses Establishes curriculum development strategies consistent with Institute standards and oversees the process

Establishes, maintains and operates an ongoing process of program evaluation, ensuring that programs and courses are of a high quality and are effectively and efficiently delivered in accordance with established standards

Oversees program accreditation processes

Ensures that Advisory Committees are in place for each program, that program committee membership is appropriate, and that Advisory Committees function effectively in accordance with Institute expectations and policy

May participate in some instructional activities

Staff Relations

In consultation with others, establishes a Human Resources plan to ensure an optimum match between expertise and human resources requirements

Initiates and participates in the recruitment and selection of faculty, technical and support staff, and ensures appropriate recommendations on hiring

Participates in the selection and election of chief instructors and program heads in accordance with the collective agreements

Briefs Program Heads/Chief Instructors regarding administrative duties

Approves staffing schedules with Chief Instructors/Program Heads, ensuring that there is an optimum utilization of staff resources

In consultation with the program areas, sets appropriate performance expectations, and evaluates performance based on those expectations and objectives. In accordance with the relevant collective agreements, coordinates and signs off faculty and support staff performance reviews. Ensures that group and individual staff development plans are established to meet individual, program and Institute needs. Monitors implementation of these plans

Meets regularly with program areas and ensures appropriate communications Ensures that the provisions of collective agreements and Institute policies are

observed and advises staff of Institute policies as appropriate

Addresses complaints and concerns regarding program delivery and content, staff relations, and other issues affecting student and customer satisfaction

Manages the department in accordance with the appropriate collective agreement

Student Relations

Is readily accessible to students; monitors and supports student activities with reference to admissions, counseling and program advancement

Responsible for ensuring student policy compliance

Counsels students when requested; promptly investigates and resolves student complaints and proposals

Ensures that concerns regarding student performance and conduct are appropriately addressed

Manages the student appeal process at the request of the Dean

Monitors and implements special learning accommodations recommended by the Disability Resource Centre

Monitors student placement and employment opportunities

CORPORATE MANAGEMENT

Contributes to the overall planning and administration of the Institute through participation on Institute committees and other consultative bodies

Assigned responsibility may include campus management

Directs the administrative, budgetary, personnel and operational functions of the assigned department

SCHOOL MANAGEMENT

Contributes to the overall planning and administration of the school through participation on school committees and other consultative bodies

Assigned as a principal member of the school management team Acting Dean where and when appropriate

DECISION MAKING

Makes decisions for:

Developing, evaluating and maintaining training programs Implementing administrative and budgetary control

Employee recruitment

Developing programs and procedures. Operating policies and procedures

FINANCIAL RESPONSIBILITY

Manages complex budgets, both operational and capital, including determining costs, allocations, and expenditures, and monitoring the processes for multiple programs

Budgets vary by department, typically up to $5 Million

Negotiates operating budget components; controls by program expenditures and is responsible for year end performance

Negotiates capital budget components; controls by program expenditures and is responsible for year end performance

STUDENT ENROLMENT

Varies by department, typically up to 1,000 FTE’s. The Associate Dean is responsible for monitoring and taking appropriate corrective action if enrolment shortfalls occur.

SUPERVISON EXERCISED

Plans and directs activities through Chief Instructors/Program Heads; establishes priorities, resolves problems and reviews results achieved in each program area

Number of employees reporting directly to the position varies by department, typically up to 30

Total number of employees for whom the position has direct responsibility varies by department, typically up to 100

SUPERVISION RECEIVED

Works under general direction of the Dean and is required to operate autonomously. Work is reviewed periodically for achievement of objectives and quality and effectiveness of programs.

ENTRANCE QUALIFICATIONS

University graduation at the Master’s level, or at the Doctoral level as required by some schools or disciplines

Eight to ten years of directly related experience in post-secondary, business, industry and/or training, or an equivalent combination of education, training and experience

Strong leadership skills, good organizational skills and a high degree of self-motivation and business acumen

Demonstrated effective and positive management style for people and issues Excellent interpersonal skills, which are necessary to establish and sustain relationships and rapport

Ability to communicate effectively with all levels of customers

Must be familiar with office software and state-of-the-art information and educational technology

ORGANIZATIONAL RELATIONSHIPS

Reports directly to the Dean; may be required to act on behalf of the Dean/other Associate Deans/Directors/Managers in their absence. Program Heads/Chief Instructors, Faculty, Technical and Support Staff report to this position.

To apply for this job please visit careers.bcit.ca.

Associate Dean, Computing